A short memo or note is suitable for just the body of an email. Official letters or correspondence should probably be attached as separate documents to emails. MEDIUNIC EMAIL SIGN IN HOW TOAlthough many of these genres will be sent via email, there are still considerations to make about what to include and how to include it. Choosing a MediumĪlong with understanding the genre features of what you are writing, you must also consider the medium in which your writing will be delivered. Most writers use models as a way to write in unfamiliar genres or to help them improve in genres they already know well. Looking at samples or models of an unfamiliar genre is particularly helpful and a good habit to get into as a writer. MEDIUNIC EMAIL SIGN IN MANUALSYou can also use resources here on the OWL or in business writing manuals to help you better understand a genre. If you are asked to write in a specific, new genre, you can use what you already know about similar genres to help you figure out what you should do. You may be asked to write in a specific genre and then have to figure out how the rules of a genre determine what information you will include and why that information must be included. It is important to know what information your audience wants and needs in order to establish what genre you will use.Ĭonversely, sometimes the genre is set for you. Meanwhile, a business letter is more formal and detailed, with an audience that might need more background information. A memo delivers information in an expedient way that helps an audience understand a recent event or issue. Genre is determined by need and audience expectation. It is a set form of writing with general expectations – brief and to-the-point, in a list format, usually following the store’s layout. For example, a grocery list is a genre that developed out of a need to remember what you are shopping for at the grocery store. Genre is a form of writing with set functions determined by its social need. The more formal the purpose, then the more formal the genre. Expectations of formality will affect what genre you choose. If you need to send an acceptance letter to a job candidate, a formal letter sent by mail or attached to an email might be most appropriate. For example, if you need to let people in your office know that there will be a test of the alarm system in a few days, a brief email might be the easiest and most efficient way to get that information across. Genre and medium are both determined by audience and purpose. A medium is the way in which a piece of writing is delivered (email versus a mailed paper copy, for example). Genre is the form of your writing (a business letter, memo, report). Genre and medium are closely related, although a bit different. This resource provides writing guidance for administrative and clerical staff, including, audience awareness, conventions of particular genres, and general business writing tips such as concision and tone management.
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